Reporting in TEM in SAP HCM

Introduction

SAP HCM’s Training and Event Management (TEM) module is used to manage and organize employee training and events. A key feature of TEM is its robust reporting capabilities, which allow organizations to track the effectiveness of training programs, monitor attendance, assess resource utilization, and evaluate overall training outcomes.

In this tutorial, we will walk you through the step-by-step process of generating reports in TEM, providing real-world examples of how these reports can be used for better decision-making and efficient management of training and events.

Step 1: Accessing TEM Reporting Tools

SAP HCM provides several transaction codes for reporting in TEM. To access the reporting features, you need to use the correct transactions.

Example: Use transaction LP10 to manage and view reports related to training events, or use PHAP_CATALOG for performance and development reports. Additionally, SAP offers standard reports such as HR Training and Event Management reports.

You can also use the SAP standard reports available in the SAP Easy Access menu: Human Resources → Training and Event Management → Reporting → Standard Reports.

Step 2: Generating a Training Attendance Report

One of the most common reports in TEM is the Training Attendance Report. This report provides details about the employees who attended specific training events, including their names, roles, training dates, and attendance status.

Example: A company might want to check which employees attended a "Leadership Development" training event held last month.

To generate the report, follow these steps:

• Navigate to the report section using transaction LP10.
• Select the training event (e.g., "Leadership Development") from the list of events.
• Specify the date range for the training event (e.g., last month).
• Execute the report to view the list of employees who attended the training.

The report will include fields such as Employee Name, Job Title, Attendance Status, and Event Details.

Step 3: Employee Training History Report

The Employee Training History Report provides a comprehensive overview of all the training events attended by an individual employee, along with relevant details such as dates, completion status, and certifications awarded.

Example: HR may need to review the training history of an employee, "John Smith," to ensure he has completed all mandatory safety courses required for his role.

To generate the report for a specific employee, follow these steps:

• Use transaction PHAP_CATALOG or navigate through the menu: Human Resources → Training and Event Management → Reporting → Employee Training History.
• Enter the employee ID or name (e.g., "John Smith").
• Define the date range to filter the report.
• Execute the report to view all training events attended by the employee, including any certifications obtained.

This report can be useful for ensuring compliance with training requirements and for tracking an employee's development over time.

Step 4: Training Costs and Resource Utilization Report

TEM also provides reports that track the costs associated with training events and resource utilization. These reports help to assess the effectiveness of training from a financial and resource perspective.

Example: A training manager may want to analyze the total cost of the "Project Management Training" event, including trainer fees, venue costs, and materials, as well as the utilization of training rooms and other resources.

To generate the Training Costs and Resource Utilization Report, follow these steps:

• Use transaction LP10 to access the event planning screen.
• Select the training event and navigate to the "Costs" and "Resources" tabs.
• Execute the report to view a breakdown of costs, resource allocation, and resource utilization.

The report will include costs such as trainer fees, venue rental costs, and the number of resources used for the event (e.g., rooms, equipment).

Step 5: Employee Training Needs Report

The Employee Training Needs Report is used to identify employees who require specific training based on their roles, competencies, or performance evaluations. This report helps in proactive planning and scheduling of training programs.

Example: HR wants to create a report that identifies employees in the "Sales" department who need training on "Customer Relationship Management" (CRM) based on their current skill set.

To generate the Employee Training Needs Report, follow these steps:

• Use transaction LP10 or navigate to: Human Resources → Training and Event Management → Reporting → Employee Training Needs.
• Select the criteria for the report, such as department (e.g., "Sales"), and the training courses (e.g., "CRM Training").
• Execute the report to identify employees who need the specified training.

This report helps ensure that training is aligned with employee development goals and organizational objectives.

Step 6: Custom Reports Using SAP Query

For more specific or customized reporting, SAP allows you to create custom reports using SAP Query. This tool enables you to define complex criteria, combine multiple data sources, and generate tailored reports based on your organization's unique requirements.

Example: You may want to create a custom report that combines data from the Training Attendance Report, Employee Training History, and Training Costs Report to analyze the overall effectiveness of training programs in your company.

To create a custom report using SAP Query, follow these steps:

• Navigate to transaction SQ01 to create a new query.
• Select the data sources (e.g., training events, employee data, costs).
• Define the selection criteria, such as department, event type, or date range.
• Execute the query to generate the custom report.

SAP Query is a powerful tool that allows you to design reports based on various criteria, making it an excellent option for advanced reporting needs.

Step 7: Reporting on Training Evaluation and Feedback

After a training event is completed, it's important to gather feedback from participants to assess the quality and effectiveness of the training. TEM provides reporting tools that allow you to collect and analyze participant evaluations.

Example: A company may want to generate a report based on feedback from employees who attended a "Leadership Development" workshop to evaluate its impact on their skills.

To generate the Training Evaluation Report, follow these steps:

• Navigate to the feedback section of the training event using transaction LP10.
• Select the training event and specify the feedback collection period.
• Execute the report to analyze the participant feedback, such as satisfaction ratings and comments.

This report can be used to improve future training sessions by understanding the strengths and areas for improvement based on attendee feedback.

Step 8: Conclusion

Reporting in TEM (Training and Event Management) in SAP HCM is a critical tool for organizations to monitor and evaluate the effectiveness of their training programs. With reports such as Training Attendance, Employee Training History, and Training Costs, HR teams can gain valuable insights into employee development and optimize training processes.

By following the steps outlined in this tutorial, you can effectively generate and use various reports to manage your training and event programs, ensuring that training efforts align with organizational goals and contribute to overall employee development.