Reports in Time Management in SAP HCM

Introduction

Reports in SAP HCM Time Management provide insights into attendance, absences, overtime, and other time-related data. These reports help HR and management make informed decisions. This tutorial outlines steps to generate reports with real-world examples.

Step 1: Attendance Reports

Generate attendance reports to review employee working hours:

  1. Go to transaction code S_AHR_61011008 (Attendance List).
  2. Enter selection criteria such as employee group, date range, or department.
  3. Run the report and analyze the attendance data.
  4. Example: Generate a report showing attendance for employees in the Sales department for December 2024.

Step 2: Absence Reports

Generate absence reports to track leave and other absences:

  1. Use transaction code S_AHR_61016362 (Absence Days).
  2. Input criteria such as personnel numbers or absence types.
  3. Run the report to view detailed absence records.
  4. Example: Review all sick leave taken by employees in January 2025.

Step 3: Overtime Reports

Analyze overtime hours worked by employees:

  1. Go to transaction code PT_BAL00 (Time Evaluation Results).
  2. Select a date range and employees for whom overtime data is needed.
  3. Review calculated overtime hours and export data if necessary.
  4. Example: Generate a report showing overtime for factory workers in Q1 2025.

Step 4: Time Statement

Provide employees with detailed time statements:

  1. Use transaction code PT_ERL00 (Time Statement).
  2. Input parameters such as employee ID and date range.
  3. Run the report to generate a printable time statement.
  4. Example: Generate a monthly time statement for Employee M for March 2025.

Step 5: Custom Time Management Reports

Develop custom reports to meet specific organizational needs:

  1. Use transaction code SQ01 (SAP Query).
  2. Create a new query for time management data by selecting relevant infotypes (e.g., 2001 for Absences, 2002 for Attendances).
  3. Generate the report and validate the output.
  4. Example: Create a custom report showing late arrivals for the Logistics team in February 2025.

Step 6: Exporting Reports

Export reports for further analysis or sharing:

  1. Run the desired report in SAP.
  2. Choose the export option to save the report as Excel, PDF, or other formats.
  3. Example: Export the attendance report for the Finance department to Excel for presentation purposes.

Conclusion

Reports in SAP HCM Time Management provide valuable data for workforce planning and compliance. Use the outlined steps to effectively generate and utilize these reports for your organization.




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