Material Master Data: Sales-Specific Views in SAP SD

In SAP SD (Sales and Distribution), Material Master Data is used to store essential information about materials that are relevant to the sales process. While the Material Master contains multiple views, the Sales-Specific Views are critical for managing material-related details in sales transactions, deliveries, and billing. These views define how materials behave in the sales process and help manage pricing, availability, and conditions specific to the customer and sales organization.

What are Sales-Specific Views in Material Master Data?

Sales-Specific Views in Material Master Data are used to manage material information that directly impacts sales transactions. These views include:

  • Sales Organization Data: Information about how the material is sold in different sales organizations, including the sales unit, distribution channel, and pricing data.
  • Sales: General/Plant Data: General sales information for the material, including sales unit, tax information, and storage location data.
  • Pricing and Conditions: Information regarding pricing conditions, discounts, and special pricing related to the material in sales orders.
  • Delivery Data: Data regarding delivery-related parameters for materials, such as shipping conditions, minimum order quantity, and delivery time.

Step-by-Step Process of Configuring Sales-Specific Views for Material Master Data

Let’s go through the process of creating a material, "Laptop," and configuring its Sales-Specific Views for a company that sells electronic products. The material will be used in the sales process, and we need to configure the following details:

  • Material Number: Laptop001
  • Material Description: 15-inch Laptop
  • Sales Organization: SA01 (Retail)
  • Distribution Channel: 01 (Retail)
  • Sales Unit: EA (Each)
  • Tax Classification: 1 (Taxable)
  • Price: $1000

Steps to Create Material Master Data with Sales-Specific Views:

  1. Enter Transaction Code: Use transaction code "MM01" to create a new material master record.
  2. Select Material Type: Choose the material type. For this example, select "FERT" (Finished Product).
  3. Enter Material Number: Enter the material number, such as "Laptop001." If you are allowing the system to assign the number, leave this field blank.
  4. Enter Material Description: In the Basic Data view, enter the material description, such as "15-inch Laptop."
  5. Enter Base Unit of Measure: Enter the unit of measure as "EA" (Each).
  6. Assign Material Group: Select the material group that best represents the product (e.g., "001" for Electronics).
  7. Enter Sales Organization Data: In the Sales Organization Data view, enter the following details:
    • Sales Organization: SA01 (Retail)
    • Distribution Channel: 01 (Retail)
    • Sales Unit: EA (Each)
    • Tax Classification: 1 (Taxable)
  8. Enter Sales: General/Plant Data: In the Sales: General/Plant Data view, enter the relevant information:
    • Plant: 1000 (Main Plant)
    • Storage Location: 0001 (Main Warehouse)
    • Sales Unit: EA (Each)
  9. Enter Pricing and Conditions: In the Pricing and Conditions view, enter the pricing details for the material. Specify the price (e.g., $1000) and any discounts or conditions related to the material in sales transactions.
  10. Enter Delivery Data: In the Delivery Data view, enter the shipping details such as:
    • Shipping Conditions: Select a shipping condition, e.g., "10" (Standard Delivery).
    • Minimum Order Quantity: Set a minimum order quantity, if necessary, e.g., "1" (One unit).
    • Delivery Time: Set the delivery time, e.g., "3" (3 days).
  11. Save Material Master Data: After entering all the required information, click "Save" to create the material master record with the sales-specific views configured.

Exercise 2: Modifying Sales-Specific Views in Material Master Data

Suppose the price of the "Laptop001" material has changed. Let’s modify the sales-specific views to update the pricing and delivery details.

Steps to Modify Sales-Specific Views:

  1. Enter Transaction Code: Use transaction code "MM02" to modify the material master data.
  2. Enter Material Number: Enter the material number ("Laptop001").
  3. Modify Sales Data: In the Sales Organization Data view, change the price of the laptop to "$1200."
  4. Modify Delivery Data: In the Delivery Data view, change the delivery time from "3 days" to "5 days."
  5. Save Changes: After modifying the sales-specific data, click "Save" to update the material master record.

Exercise 3: Displaying Sales-Specific Views of Material Master Data

Let’s now display the material master data for "Laptop001" to verify the sales-specific details, including pricing and delivery information.

Steps to Display Sales-Specific Views:

  1. Enter Transaction Code: Use transaction code "MM03" to display the material master data.
  2. Enter Material Number: Enter the material number ("Laptop001").
  3. View Sales-Specific Data: The system will display all the views related to the material. Navigate to the Sales Organization Data, Sales: General/Plant Data, Pricing, and Delivery Data views to verify the details.

Exercise 4: Deleting Sales-Specific Views for a Material

If you no longer need the sales-specific data for a material, you can delete it. In this example, we will delete the sales data for "Laptop001."

Steps to Delete Sales-Specific Views:

  1. Enter Transaction Code: Use transaction code "MM06" to delete material master data.
  2. Enter Material Number: Enter the material number ("Laptop001").
  3. Delete Sales-Specific Views: Select the sales-related views you wish to delete, such as Sales Organization Data, Delivery Data, and Pricing Data.
  4. Confirm Deletion: Confirm the deletion and click "Save" to remove the sales-specific views from the material master data.

Important Considerations for Sales-Specific Views

Sales-Specific Views in Material Master Data play a critical role in managing the sales process for materials. Below are some important considerations:

  • Correct Pricing: Ensure the correct pricing information is entered in the Sales Organization Data and Pricing views to avoid errors in sales orders and invoicing.
  • Delivery Conditions: Make sure that delivery conditions, such as minimum order quantities and shipping times, are accurately defined in the Delivery Data view to manage logistics effectively.
  • Data Accuracy: It is important to keep the sales-specific data accurate to ensure smooth sales transactions and prevent disruptions in order fulfillment.
  • Authorization and Security: Ensure that only authorized personnel can modify or delete sales-specific data to prevent errors and unauthorized changes.

Conclusion

Sales-Specific Views in Material Master Data are essential for managing materials in the SAP SD module. By following the steps outlined in this tutorial, you can effectively create, modify, display, and delete sales-specific views for materials, ensuring that the materials are correctly managed in the sales process.

Maintaining accurate sales-specific data in the material master ensures smooth sales operations, proper pricing, and efficient order fulfillment. Proper configuration and management of these views are crucial for a successful sales and distribution process in SAP SD.




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