Viewing the Day Book for Transaction Details in Tally Prime
The Day Book in Tally Prime is an essential feature that displays a chronological record of all transactions entered in the system. It helps users review all vouchers, including payments, receipts, sales, and purchases, providing complete visibility of transaction details. This article explains how to view the Day Book in Tally Prime and use it for tracking transaction information step by step.
1. What is the Day Book in Tally Prime?
The Day Book in Tally Prime serves as a detailed register for all transactions recorded on a daily basis. It is an important tool for checking the flow of transactions, verifying their accuracy, and obtaining a quick summary of financial activities. The Day Book displays the date, voucher type, voucher number, debit and credit amounts, and the ledger accounts involved in each transaction.
2. How to View the Day Book in Tally Prime
To view the Day Book and review the transaction details, follow these steps:
Step 1: Open Tally Prime
First, launch Tally Prime on your computer. You should see the Gateway of Tally screen, which is the main interface for accessing all modules.
Step 2: Navigate to the Day Book
In the Gateway of Tally screen, follow these steps to access the Day Book:
- Press Alt + D or go to the menu and select Display.
- From the Display menu, select Day Book.
You can also access the Day Book by navigating through the following options:
- Gateway of Tally → Display → Day Book
Step 3: View the Day Book
After selecting the Day Book, Tally Prime will display a list of all the vouchers entered on a given date, including the type of voucher (payment, receipt, sales, purchase, etc.). Each entry will show the transaction date, voucher number, ledger account names, debit and credit amounts, and additional transaction details.
You can scroll through the entries to view the entire list of transactions. The Day Book will display transactions in chronological order, making it easy to track daily activities.
Step 4: Filter Transactions by Date Range
You can filter the Day Book by a specific date range to view transactions for a particular period. To filter by date:
- Press F2 to set the date range.
- Enter the start date and end date to define the range for the transactions you want to view.
- Press Enter to apply the filter, and Tally Prime will display the transactions that fall within the selected date range.
Step 5: Viewing Voucher Details
If you want to view the detailed information of a specific voucher, follow these steps:
- Locate the voucher you want to view in the Day Book.
- Highlight the voucher and press Enter to open the voucher details.
- This will display the full details of the transaction, such as the ledger accounts involved, amounts, and any additional narration or information provided during voucher entry.
3. Real-life Example of Using the Day Book
Let’s consider a business that records a series of transactions. For example:
- On 1st December 2024, a payment voucher of $500 was entered for office rent.
- On 2nd December 2024, a receipt voucher of $1,200 was entered for a customer payment.
- On 3rd December 2024, a sales voucher of $2,000 was recorded for the sale of goods to a customer on credit.
To view these transactions in the Day Book, the user would open the Day Book and set the date filter from 1st December 2024 to 3rd December 2024. This will display all the entries recorded during these dates, allowing the user to view each transaction, including voucher types and account details.
4. Day Book Reports in Tally Prime
The Day Book can be used in conjunction with other reports in Tally Prime to gain deeper insights into financial data. You can generate the following reports:
- Ledger Reports: To view detailed accounts for specific ledgers used in the transactions.
- Cash/Bank Book: To review all cash and bank transactions recorded in the Day Book.
- Trial Balance: To verify that debits and credits in the Day Book are balanced.
These reports are vital for ensuring the correctness of the recorded transactions and for making informed financial decisions.
5. Conclusion
The Day Book in Tally Prime is a powerful tool that helps businesses keep track of all their daily financial transactions. By following the steps outlined in this article, you can easily access the Day Book, filter transactions by date, and view detailed information about each transaction. This ensures that businesses can maintain accurate financial records and monitor their financial activities effectively.