Pay Slip Generation in Tally Prime

Pay slip generation is an essential part of payroll management in businesses. Tally Prime allows you to generate detailed pay slips for employees, including their earnings, deductions, and other salary-related information. In this article, we will walk you through the steps of generating pay slips in Tally Prime with a real-world example.

1. Enable Payroll Features in Tally Prime

Before generating pay slips, ensure that payroll features are enabled in Tally Prime. Follow the steps below:

  • Go to Gateway of Tally → F11: Features → Payroll Settings.
  • Set Enable Payroll to "Yes".
  • Press Enter to save the settings.

2. Create Employee Master Records

Pay slips can only be generated for employees whose records have been created in Tally Prime. Here's how you can create an employee master record:

  • Go to Gateway of Tally → Payroll Info → Employees → Create.
  • Fill in the following details:
    • Employee Name: John Doe
    • Alias: JD001
    • Designation: Software Engineer
    • Pay Head: Salary, Bonus, HRA
  • Press Enter to save the employee record.

Example: Creating Employee Record for John Doe

  • Employee Name: John Doe
  • Alias: JD001
  • Designation: Software Engineer
  • Pay Head: Salary, Bonus, HRA

3. Enter Salary Details for Employees

Once you have created the employee records, you can enter the salary details for each employee. To do this, follow these steps:

  • Go to Gateway of Tally → Accounting Vouchers → Payroll Voucher.
  • Select the employee for whom the salary needs to be recorded.
  • Enter the salary details under the relevant pay heads such as Basic Salary, HRA, Bonus, etc.
  • For instance, for John Doe, you might enter:
    • Basic Salary: $2,000
    • HRA: $500
    • Bonus: $300
  • Press Enter to save the entry.

Example: Salary Entry for John Doe

  • Employee Name: John Doe
  • Basic Salary: $2,000
  • HRA: $500
  • Bonus: $300
  • Total Salary: $2,800

4. Generating Pay Slips

After entering the salary details, you can generate the pay slip for the employee. Follow these steps to generate the pay slip:

  • Go to Gateway of Tally → Display → Payroll Reports → Pay Slip.
  • Select the employee for whom the pay slip needs to be generated.
  • Choose the Period for which the pay slip is to be generated (e.g., monthly, quarterly).
  • The pay slip will display details such as the employee’s earnings, deductions, and net pay.

Example: Pay Slip for John Doe

  • Employee Name: John Doe
  • Designation: Software Engineer
  • Pay Period: July 2024
  • Basic Salary: $2,000
  • HRA: $500
  • Bonus: $300
  • Total Earnings: $2,800
  • Deductions: $0 (if any deductions such as taxes or provident fund are applicable)
  • Net Salary: $2,800

5. Customizing the Pay Slip

Tally Prime allows you to customize the pay slip report as per your needs. To customize the pay slip, follow these steps:

  • Press Alt + F1 to view the detailed pay slip.
  • Press F12: Configure to customize the pay slip display:
    • Select the fields you want to show or hide, such as employee designation, department, and pay head details.
    • Choose whether to display earnings, deductions, and net salary in a particular format.
  • Press Enter to apply the customizations and generate the pay slip.

Example: Customizing Pay Slip for John Doe

  • Show Period: Monthly
  • Columns to Display: Employee Name, Designation, Basic Salary, HRA, Bonus, Total Salary, Deductions, Net Salary

6. Printing the Pay Slip

Once the pay slip is generated, you can print it for record-keeping or distribution to employees. Here’s how:

  • Go to the generated pay slip screen.
  • Press Alt + P to print the pay slip.
  • Select the printer and configure printing settings as per your requirements.
  • Press Enter to print the pay slip.

Example: Printing the Pay Slip for John Doe

  • Employee Name: John Doe
  • Salary Details: Basic Salary $2,000, HRA $500, Bonus $300, Total $2,800
  • Printed Pay Slip: Printed copy for record and distribution.

7. Conclusion

Generating pay slips in Tally Prime is a straightforward process. By following the above steps, you can efficiently create pay slips for your employees, ensuring transparency and accuracy in salary management. With the ability to customize, view, and print pay slips, Tally Prime simplifies the payroll process for businesses of all sizes.




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