Stock Categories and Godowns in Tally Prime
Tally Prime offers features to manage inventory efficiently by categorizing stock and organizing it by locations (godowns or warehouses). This article will guide you step by step to create stock categories and godowns in Tally Prime, with real examples.
1. What Are Stock Categories and Godowns?
Stock Categories: These help in grouping stock items based on their behavior or type, irrespective of the stock groups they belong to. For instance, you can categorize items by brand or quality.
Godowns (Warehouses): These are physical locations where inventory is stored. Godowns in Tally Prime allow you to track stock location-wise, which is especially useful for businesses with multiple warehouses or branches.
2. How to Enable Stock Categories and Godowns in Tally Prime
Before creating stock categories or godowns, you need to enable these features in Tally Prime:
Step 1: Open Features Configuration
Navigate to:
- Gateway of Tally → F11 (Features) → Inventory Features
Step 2: Enable Stock Categories and Godowns
In the Inventory Features screen:
- Set Enable Stock Categories to "Yes."
- Set Maintain Multiple Godowns to "Yes."
- Press Ctrl + A to save the settings.
3. How to Create Stock Categories in Tally Prime
Follow these steps to create stock categories:
Step 1: Open Stock Category Creation
Navigate to:
- Gateway of Tally → Inventory Masters → Create → Stock Category
Step 2: Enter Stock Category Details
Provide the following details:
- Name: Enter the name of the stock category. For example, "Premium Quality."
- Under: Select "Primary" or a parent category if applicable.
Press Enter to save the stock category.
Real Example:
Create a stock category called "Premium Quality" under "Primary." This category will include high-quality items such as branded electronics.
4. How to Create Godowns in Tally Prime
Follow these steps to create godowns:
Step 1: Open Godown Creation
Navigate to:
- Gateway of Tally → Inventory Masters → Create → Godown
Step 2: Enter Godown Details
Provide the following details:
- Name: Enter the name of the godown. For example, "Central Warehouse."
- Under: Select "Primary" or a parent godown if applicable.
Press Enter to save the godown.
Real Example:
Create a godown called "Central Warehouse" under "Primary" to represent the main storage location for the business.
5. How to Assign Stock Categories and Godowns to Stock Items
Once stock categories and godowns are created, you can assign them to stock items:
Step 1: Open Stock Item Alteration
Navigate to:
- Gateway of Tally → Inventory Masters → Alter → Stock Item
Step 2: Update Stock Item Details
Select the stock item you want to update and provide the following information:
- Stock Category: Select the stock category (e.g., "Premium Quality").
- Godown: Assign a godown (e.g., "Central Warehouse").
Press Enter to save the updated stock item.
Real Example:
Assign the stock item "Laptop" to the stock category "Premium Quality" and the godown "Central Warehouse."
6. How to View Stock Reports by Categories and Godowns
Follow these steps to view inventory reports based on categories and godowns:
Step 1: Open the Stock Summary Report
Navigate to:
- Gateway of Tally → Display → Inventory Reports → Stock Summary
Step 2: Analyze Reports
Use the Alt + C option to view stock reports categorized by stock categories or godowns. This provides insights into stock allocation and location-wise inventory.
7. Summary
Let’s summarize the steps with a practical example:
- Create a stock category called "Premium Quality."
- Create a godown named "Central Warehouse."
- Assign a stock item "Laptop" to the "Premium Quality" category and "Central Warehouse" godown.
- View inventory reports to analyze stock by categories and locations.
8. Conclusion
Stock categories and godowns in Tally Prime help businesses manage inventory effectively by providing classification and location-wise tracking. By following the steps in this article, you can organize your inventory and gain valuable insights into your stock management.