Stock Journal (Transfer of Goods Between Warehouses) in Tally Prime

In businesses with multiple warehouses, transferring goods between locations is a common requirement. Tally Prime simplifies this process with the Stock Journal feature. This guide provides step-by-step instructions, along with a real example, to record stock transfers using a Stock Journal in Tally Prime.

1. What is a Stock Journal?

A Stock Journal is a voucher used to record the movement of goods between godowns (warehouses) within an organization. It ensures accurate inventory tracking and stock balance updates in Tally Prime.

2. How to Enable the Stock Journal Feature

Before creating a Stock Journal entry, ensure that the required features are enabled in Tally Prime:

Step 1: Open Features Configuration

Navigate to:

  • Gateway of Tally → F11 (Features) → Inventory Features

Step 2: Enable Multiple Godowns

Set Maintain Multiple Godowns to "Yes" and press Ctrl + A to save.

3. How to Record a Stock Journal Entry

Follow these steps to transfer goods between warehouses using the Stock Journal:

Step 1: Open the Stock Journal Voucher

Navigate to:

  • Gateway of Tally → Vouchers → F7 (Stock Journal)

Step 2: Enter the Stock Journal Details

Fill in the following details:

  • Voucher Date: Enter the date of the transaction.
  • Source (Godown): Select the godown from which goods are being transferred.
  • Destination (Godown): Select the godown to which goods are being transferred.
  • Stock Item: Choose the stock item being transferred.
  • Quantity: Enter the quantity of the stock item being moved.
  • Rate (Optional): Enter the rate if you want to track the value of goods.

Press Enter to save the Stock Journal entry.

Real Example:

Let’s assume a business has two godowns: *Central Warehouse* and *Regional Warehouse*. The business transfers 50 units of "Laptop" from *Central Warehouse* to *Regional Warehouse*. To record this:

  • Source: Central Warehouse
  • Destination: Regional Warehouse
  • Stock Item: Laptop
  • Quantity: 50
  • Rate: $500 per unit (if applicable)

Save the transaction to update the stock levels in both godowns.

4. Viewing Stock Journal Reports

Once the Stock Journal entry is recorded, you can view reports to verify the stock transfer:

Step 1: Open Stock Summary

Navigate to:

  • Gateway of Tally → Display → Inventory Reports → Stock Summary

Step 2: Filter by Godowns

Use the Alt + F1 key to expand the report and view stock details godown-wise.

5. Advantages of Using Stock Journals

Using Stock Journals in Tally Prime provides several benefits:

  • Accurate tracking of stock movement between warehouses.
  • Real-time updates to stock levels in each godown.
  • Improved inventory management and reporting.

6. Summary

To summarize:

  • Enable multiple godowns in Tally Prime.
  • Use the Stock Journal voucher to record stock transfers.
  • View stock reports to verify transactions.

7. Conclusion

The Stock Journal feature in Tally Prime is an essential tool for businesses with multiple warehouses. By recording stock transfers accurately, you can maintain proper inventory records and ensure smooth operations across locations.




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