Defining and Assigning Activity Types in SAP FICO

Activity types in SAP FICO represent activities performed by cost centers, such as labor hours or machine hours. This step-by-step guide explains how to define and assign activity types in SAP FICO with examples to illustrate the process.

Step 1: Access Activity Type Maintenance

To begin defining activity types:

  • Log into SAP and enter transaction code KL01 to create a new activity type.
  • Alternatively, navigate via the SAP IMG path: Controlling > Cost Center Accounting > Master Data > Activity Type > Create Activity Type.

Example: After executing the transaction, the system prompts you to enter activity type details.

Step 2: Define a New Activity Type

Enter the required details to create an activity type:

  • Provide an Activity Type Code (e.g., LAB01).
  • Enter an Activity Type Name, such as "Labor Hours".
  • Specify the Controlling Area (e.g., 1000).
  • Select the Activity Unit (e.g., HOURS).
  • Assign a Category (e.g., Manual Entry).

Example: Activity type "LAB01 - Labor Hours" is created for Controlling Area 1000 with a unit of "HOURS".

Step 3: Assign Activity Type to Cost Centers

Activity types need to be assigned to cost centers where the activities occur:

  • Use transaction code KP26 to assign activity types to cost centers.
  • Select the Controlling Area and provide the Cost Center (e.g., HR001).
  • Enter the Activity Type (e.g., LAB01).
  • Set a Planned Price per activity unit (e.g., 50 currency units per hour).
  • Save the entries.

Example: Activity type "LAB01" is assigned to cost center "HR001" with a planned price of 50 per hour.

Step 4: Verify Activity Type Configuration

After defining and assigning the activity type, validate the setup:

  • Use transaction code KL03 to display the activity type and verify its attributes.
  • Run a test allocation, such as activity allocation using transaction KB21N.
  • Ensure that costs are correctly posted to the assigned cost center.

Example: Displaying activity type "LAB01" confirms its attributes, and a test allocation posts costs to cost center "HR001".

Step 5: Plan Activity Outputs

Plan the output for the activity type to forecast resource usage:

  • Use transaction code KP46 to plan activity outputs.
  • Select the Cost Center and Activity Type.
  • Enter the Planned Output quantity (e.g., 1000 hours for "LAB01").
  • Save the plan.

Example: A planned output of 1000 hours is set for activity type "LAB01" in cost center "HR001".

Conclusion

Defining and assigning activity types in SAP FICO ensures accurate tracking of activities and their costs. By following these steps, you can effectively manage activity-related expenses and resource planning in your organization.




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