Managing Cheque Numbers and Issuing Cheques in SAP FICO

In SAP FICO, managing cheque numbers and issuing cheques is an essential process for handling payments to vendors or other parties. By maintaining a proper sequence of cheque numbers and automating cheque issuance, organizations can ensure smooth and accurate payment processing.

Steps to Manage Cheque Numbers in SAP FICO

Step 1: Define Number Ranges for Cheques

Before issuing cheques, you need to define number ranges to ensure that every cheque has a unique identifier. Use the following path or transaction code to set up cheque number ranges:

  • Menu Path: SAP Easy Access → Accounting → Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Check Management → Define Number Ranges
  • Transaction Code: FCHI

Steps:

  • Select the bank account for which the cheque number range will be defined.
  • Specify the Number Range Interval (e.g., 0000001 to 0001000).
  • Save the configuration.

Example: For a bank account, you might define cheque numbers starting from 0000001 to 0001000.

Step 2: Assign Number Ranges to House Banks

After defining the number ranges, assign them to the house bank for which the cheques will be issued.

  • Navigate to the configuration screen for house banks using transaction code FI12.
  • Select the house bank and its associated account.
  • Assign the number range to the account.
  • Save the changes.

This ensures that the defined cheque numbers are linked to the respective house bank for payment processing.

Steps to Issue Cheques in SAP FICO

Step 1: Process Payments

To issue a cheque, start by processing the payment to a vendor using the payment run. The following transaction code is used:

  • Transaction Code: F110
  • Menu Path: SAP Easy Access → Accounting → Financial Accounting → Accounts Payable → Automatic Payments → Payment Run

Steps:

  • Enter the Payment Run Date and Identification for the payment.
  • Select the Parameters tab and specify the company code, payment method, and vendor details.
  • Under the Bank Selection tab, choose the house bank linked to the cheque issuance.
  • Execute the payment run.

Step 2: Print Cheques

After the payment run, the cheques can be printed using the following transaction code:

  • Transaction Code: FCH7
  • Menu Path: SAP Easy Access → Accounting → Financial Accounting → Bank Accounting → Outgoing Payments → Check → Print Checks

Steps:

  • Enter the house bank and account details.
  • Select the cheque lot corresponding to the payment run.
  • Preview and print the cheque.
  • Ensure the cheque numbers are updated in the system.

Example: If the payment run processed an invoice of $5,000 for vendor XYZ, the cheque will be printed with the next available cheque number, such as 0000001.

Step 3: Record and Monitor Cheques

All issued cheques are recorded in the SAP system, enabling tracking and monitoring for reconciliation purposes. You can view the cheque status using the following transaction:

  • Transaction Code: FCHN (Display Check Information)

Steps:

  • Enter the house bank and account details.
  • View the list of issued, voided, or cashed cheques.

Example Scenario: Issuing a Cheque for Vendor Payment

Suppose a company processes a payment of $5,000 for Vendor ABC. Here’s how the process unfolds:

  • Define cheque numbers for the bank account (e.g., 0000001 to 0001000).
  • Assign the cheque numbers to the house bank account.
  • Run the payment program (F110) to generate the payment document.
  • Print the cheque with the number 0000001 and issue it to Vendor ABC.
  • Record and track the cheque status in the system using FCHN.

Conclusion

Managing cheque numbers and issuing cheques in SAP FICO ensures efficient and error-free payment processing. By defining number ranges, assigning them to house banks, and automating cheque issuance, organizations can streamline their financial operations and maintain accurate records. Following these steps will help businesses handle cheque payments effectively, ensuring compliance and transparency in financial transactions.




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