Transferring Assets Between Company Codes or Asset Classes in SAP FICO

In SAP FICO, transferring assets between company codes or asset classes is a common transaction that allows businesses to reallocate assets due to organizational changes or restructuring. This process involves transferring the asset's value, accumulated depreciation, and other related information from one company code or asset class to another. This article provides a step-by-step guide on how to perform asset transfers in SAP FICO, along with examples.

1. Prerequisites for Asset Transfer

Before transferring an asset between company codes or asset classes, the following prerequisites must be met:

  • Asset Master Record: The asset should already exist in the system with a valid master record containing all necessary information, such as asset number, acquisition value, and depreciation settings.
  • Configuration for Asset Transfer: Ensure that the relevant asset transfer settings are configured in SAP, such as inter-company transfer settings (if transferring between company codes) or asset class settings (if transferring between asset classes).
  • Open Posting Period: Ensure that the posting period for the transaction is open in the system.

2. Types of Asset Transfers

There are two main types of asset transfers:

  • Transfer Between Company Codes: In this case, an asset is transferred from one company code to another, and the asset’s values (acquisition cost, accumulated depreciation, etc.) are transferred to the new company code.
  • Transfer Between Asset Classes: An asset is transferred from one asset class to another within the same company code. This is typically done when the nature of the asset changes (e.g., from machinery to furniture).

3. Steps to Transfer Assets Between Company Codes in SAP FICO

Step 1: Access the Asset Transfer Transaction

To transfer an asset between company codes, use transaction code ABT1N. You can also access this transaction through the menu path:

SAP Menu > Accounting > Financial Accounting > Asset Accounting > Periodic Processing > Asset Transfer > Transfer Within Company Code or to Another Company Code

Step 2: Enter Transfer Details

In the asset transfer screen, enter the following details:

  • Asset Number: Enter the asset number to be transferred.
  • Transfer Date: Specify the date on which the asset transfer should take place.
  • From Company Code: Enter the company code from which the asset is being transferred.
  • To Company Code: Enter the destination company code where the asset will be transferred.

Example:

    Asset Number: 100001
    Transfer Date: 31/12/2024
    From Company Code: 1000
    To Company Code: 2000

Step 3: Select the Asset Transfer Method

In this step, select the asset transfer method. There are typically two options:

  • Transfer with Value Transfer: This method transfers the asset’s values, including acquisition cost, accumulated depreciation, and residual value, to the destination company code.
  • Transfer Without Value Transfer: This option does not transfer the values, and the asset is considered newly acquired in the receiving company code.

Example:

    Transfer Method: Transfer with Value Transfer

Step 4: Simulate the Asset Transfer

Before posting the transfer, simulate the asset transfer to review the results. The simulation will show how the asset’s value, accumulated depreciation, and other details will be transferred to the new company code.

Example Simulation:

    Debit: 100000 (Asset Acquisition Account) - $30,000 (Original Value)
    Credit: 200000 (Accumulated Depreciation) - $20,000 (Total Depreciation)
    Credit: 480000 (Asset Transfer Account) - $10,000 (Net Book Value)

Step 5: Post the Asset Transfer

If the simulation looks correct, click the "Post" button to execute the asset transfer. This will update the asset’s details in both the original and destination company codes, including the asset value and accumulated depreciation.

Example Posting:

    Document Number: 1400005678
    Asset Number: 100001
    From Company Code: 1000
    To Company Code: 2000
    Transferred Amount: $10,000 (Net Book Value)

4. Steps to Transfer Assets Between Asset Classes in SAP FICO

Step 1: Access the Asset Transfer Transaction

To transfer an asset between asset classes, use transaction code ABT2N. This can also be accessed through the following menu path:

SAP Menu > Accounting > Financial Accounting > Asset Accounting > Periodic Processing > Asset Transfer > Transfer Within Asset Class

Step 2: Enter Transfer Details

In the asset transfer screen, enter the following details:

  • Asset Number: Enter the asset number to be transferred.
  • Transfer Date: Enter the date of the transfer.
  • From Asset Class: Enter the current asset class of the asset.
  • To Asset Class: Specify the asset class to which the asset will be transferred.

Example:

    Asset Number: 100001
    Transfer Date: 31/12/2024
    From Asset Class: 100 (Machinery)
    To Asset Class: 200 (Furniture)

Step 3: Simulate the Asset Transfer

Simulate the transfer to check the details of the transaction. The system will show how the asset’s value and depreciation will be transferred between the asset classes.

Example Simulation:

    Debit: 100000 (Asset Acquisition Account) - $30,000 (Original Value)
    Credit: 200000 (Accumulated Depreciation) - $20,000 (Total Depreciation)
    Credit: 480000 (Asset Transfer Account) - $10,000 (Net Book Value)

Step 4: Post the Asset Transfer

If the simulation is correct, post the asset transfer to update the asset’s details in the new asset class. The asset value and accumulated depreciation will be adjusted accordingly.

Example Posting:

    Document Number: 1400006789
    Asset Number: 100001
    From Asset Class: 100 (Machinery)
    To Asset Class: 200 (Furniture)
    Transferred Amount: $10,000 (Net Book Value)

5. Verifying the Asset Transfer

After posting the asset transfer, you can verify the transaction using the following methods:

  • AW01N: Use the Asset Explorer to view the updated asset details, including the new company code or asset class.
  • FB03: Use the Display Document transaction to check the accounting document for the asset transfer.

Example Verification:

    Transaction: AW01N
    Asset: 100001 (CNC Machine)
    New Company Code: 2000
    New Asset Class: 200 (Furniture)

6. Reporting on Asset Transfers

To report on asset transfers, use the following standard SAP FICO reports:

  • S_ALR_87011990: Asset Balances Report – Displays details of all assets, including those transferred between company codes or asset classes.
  • S_ALR_87012059: Depreciation and Impairment Report – Provides detailed information on depreciation calculations, including transfers.

Example Report:

    Report: S_ALR_87011990
    Filter: Asset Transfers
    Result: List of transferred assets with updated values.

7. Conclusion

Transferring assets between company codes or asset classes in SAP FICO is essential for businesses undergoing restructuring or realignment of their asset management processes. By following the steps outlined in this article, you can ensure a smooth and accurate transfer process, keeping your asset records up to date.




Advertisement