Defining Number Ranges for CO Documents in SAP FICO

Number ranges are essential in SAP FICO for uniquely identifying Controlling (CO) documents. This step-by-step guide explains how to define number ranges for CO documents, with examples to illustrate the process.

Step 1: Access Number Range Maintenance

To begin defining number ranges for CO documents:

  • Log into SAP and enter transaction code KANK.
  • Alternatively, navigate via the SAP IMG path: Controlling > General Controlling > Organization > Maintain Number Ranges for CO Documents.

Example: When you execute the transaction, the system displays the number range groups for CO documents.

Step 2: Create a Number Range Group

A number range group allows you to define specific ranges for CO documents:

  • Click on Groups and then Create.
  • Enter a Group Name (e.g., PLANNING_DOC).
  • Provide a Description, such as "Planning Documents".

Example: A group named "PLANNING_DOC" is created for planning-related CO documents.

Step 3: Define Number Ranges

Within the group, define the number ranges:

  • Select the Number Range Interval tab.
  • Click Insert Interval to define a new range.
  • Specify the From Number (e.g., 100000) and To Number (e.g., 199999).
  • Mark the interval as External if external number assignment is required; otherwise, leave it for internal assignment.
  • Save your changes.

Example: The range 100000 to 199999 is assigned to the group "PLANNING_DOC".

Step 4: Assign Document Types to the Number Range Group

Document types must be linked to the appropriate number range group:

  • Navigate back to the groups list.
  • Select a Document Type (e.g., PL for planning documents).
  • Assign it to the number range group "PLANNING_DOC".
  • Save the assignment.

Example: Document type "PL" is assigned to the group "PLANNING_DOC" with the number range 100000 to 199999.

Step 5: Test Number Range Configuration

Validate the configuration by creating CO documents:

  • Post a CO document using a relevant transaction, such as KB31N for manual reposting of costs.
  • Ensure the system assigns a number within the defined range (e.g., 100001).
  • Run reports to verify correct numbering.

Example: A planning document is posted, and the system assigns the document number 100001 as per the defined range.

Conclusion

Defining number ranges for CO documents in SAP FICO ensures proper organization and unique identification of documents. By following these steps, you can set up number ranges aligned with your organization's requirements.




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