Posting Customer/Vendor Invoices in SAP FICO

In SAP FICO, posting customer and vendor invoices is an essential process for recording financial transactions. Customer invoices are part of accounts receivable, while vendor invoices belong to accounts payable. This article explains the step-by-step process of posting these invoices with examples.

Posting Customer Invoices

Step 1: Access the Invoice Posting Screen

To post a customer invoice, use the following transaction code:

  • Transaction Code: FB70 (Customer Invoice)

Step 2: Enter Header Information

Steps:

  • Select the Company Code (e.g., 1000).
  • Specify the Document Date (e.g., 2024-11-25).
  • Enter the Posting Date and Invoice Amount.
  • Select the appropriate Currency (e.g., USD).

Example: Record an invoice for $500 dated 2024-11-25.

Step 3: Enter Customer and G/L Account Details

Steps:

  • Enter the Customer Number (e.g., 10001 for ABC Corporation).
  • Select the Reconciliation Account automatically linked to the customer.
  • Enter a G/L account for revenue (e.g., 410000 for Sales Revenue).
  • Provide a short description in the "Text" field (e.g., "Sale of goods").

Step 4: Simulate and Post the Document

Steps:

  • Click "Simulate" to verify the entries.
  • Ensure the debit and credit balances match.
  • Click "Post" to save the document.

Example: Post an invoice for $500 with the following entries:

  • Debit: Customer Account 10001 ($500)
  • Credit: Revenue Account 410000 ($500)

Posting Vendor Invoices

Step 1: Access the Invoice Posting Screen

To post a vendor invoice, use the following transaction code:

  • Transaction Code: FB60 (Vendor Invoice)

Step 2: Enter Header Information

Steps:

  • Select the Company Code (e.g., 1000).
  • Specify the Document Date and Posting Date.
  • Enter the Invoice Amount and Currency.
  • Provide a brief description in the "Text" field (e.g., "Office supplies purchase").

Example: Record an invoice for $300 dated 2024-11-25.

Step 3: Enter Vendor and G/L Account Details

Steps:

  • Enter the Vendor Number (e.g., 20001 for XYZ Supplies).
  • Select the Reconciliation Account linked to the vendor.
  • Enter the G/L account for expenses (e.g., 600000 for Office Supplies).
  • Enter the amount and details for each item.

Step 4: Simulate and Post the Document

Steps:

  • Click "Simulate" to check the entries.
  • Verify that the debit and credit balances match.
  • Click "Post" to save the document.

Example: Post an invoice for $300 with the following entries:

  • Debit: Expense Account 600000 ($300)
  • Credit: Vendor Account 20001 ($300)

Example Scenario: Posting Invoices for ABC Corporation and XYZ Supplies

Customer Invoice: ABC Corporation

  • Amount: $500
  • Debit: Customer Account 10001 ($500)
  • Credit: Revenue Account 410000 ($500)

Vendor Invoice: XYZ Supplies

  • Amount: $300
  • Debit: Expense Account 600000 ($300)
  • Credit: Vendor Account 20001 ($300)

Conclusion

Posting customer and vendor invoices in SAP FICO is a straightforward process that ensures accurate financial records. By following these steps, organizations can manage accounts receivable and payable efficiently and maintain transparency in financial transactions.




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